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Best Administrative Assistant Cover Letters

Administrative Assistant Cover Letter Examples

Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.

What to Include in Your Cover Letter

Your cover letter should be targeted to the job you are applying for.

Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.

If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.

Email Cover Letter Example

Subject: Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.

During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.

Sincerely,

Jane Doe
janedoe123@email.com
(555) 222-3344

Printed Cover Letter Example

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Company Name
Address
City, State, Zip Code

Dear Hiring Committee,

I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

--Communications

--Non-profit experience

--Computer proficiency

--Organizing office procedures

--Training and supervisory experience

--Public relations

--Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.

I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.

Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Sincerely,

Your Signature

Your Typed Name

More Cover Letter Examples: Sample Cover Letters

Suggested Reading: Writing Effective Cover Letters

The two cover letters on this page are for an administrative assistant and executive assistant. Both applicants are seeking a managerial position. These cover letters have been written based on real resume samples hosted on our website.

Table of Contents

  1. Administrative Assistant Cover Letters
  2. Executive Assistant Cover Letters

In a hurry? Our state of the art cover letter builder can help you write a convincing cover letter in minutes.

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Both of the letters on this page follow our professionally-written cover letter templates.

SEE ALSO > How to Write an Excellent Resume


Administrative Assistant Cover Letters

The cover letters below are based on the resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.

The cover letters below include three bullet points that highlight the applicant’s past work experience. Download the template pack below and use the samples to help you customize your own cover letter.

Click Here to Download Our
 Cover Letter Template Pack

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Ms./Mrs. [Hiring Manager’s Name],

Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.

At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:

  • Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
  • Maintain utmost discretion when dealing with sensitive topics
  • Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.

My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.

I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.

Best,

[Your Name]

SEE ALSO › Downloadable Resume Templates


Executive Assistant Cover Letters

The cover letters below are based on the executive assistant resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.

The executive assistant cover letters below discuss the applicant’s skills that match the employer’s specific job requirements. Download a template style — Park, Elegant, or Classic — and begin customizing it to match your resume.

Click Here to Download Our
Executive Assistant CL Template Pack

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Mrs./Ms. [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly. According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties, and more, with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:

  • Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
  • Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
  • Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, but also maintain an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.

I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.

Best,

[Your Name]

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